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Blue Ridge Trip Planner Checklist
NOTE:
OUR EMAIL HAS CHANGED TO:
blueridge@windstream.net
Thank You
This timeline contains all the information
you will need to plan your visit.
Please read through it in its entirety now, and then continue
to refer to it as you plan your trip. If you need other assistance, please
feel free to call (706) 886-7621 or email blueridge@windstream.net
Click here
for a printable version of this checklist.
At least 5 months before arrival:
__Reserve your preferred dates up to a year in advance by calling (706)
886-7515 or emailing blueridge@windstream.net
__Estimate number of students and chaperones, send to blueridge@windstream.net
__Read the Lead
Teacher Letter
Completed at least 3 months before
arrival:
__Plan for collection of student money. (Many
teachers: 1. Require a non-refundable deposit from students well before
the trip.
2. Have students pay in monthly installments from the beginning of the
school year.)
__Send in the signed contract and deposit check to confirm reservations
__Recruit chaperones
__Make transportation arrangements (school bus, charter bus, other)
Completed at least 2 months before
arrival:
__Choose your classes and set up your schedule with Blue Ridge staff.
Send us your completed Class
Selection Sheet as an email attachement to blueridge@windstream.net
or fax it to us at (706) 886-7580.
Refer to:
Class Descriptions*
Sample
Schedule
Rates
*Note difference
between regular class and adventure class prices.
__Make requests for special services
such as special dietary needs (including food allergies), medical needs,
housing requirements, etc.
__Plan pre trip lesson plans and activities. Create student journals if
you wish. If you are interested in journal pages, please contact us at
blueridge@windstream.net!
Completed at least 1 month before arrival:
__Assign each student to both a field group and a cabin group. Cabin groups
should have up to 12 students and 1 chaperone. Field groups should be
mixed gender - contact blueridge@windstream.net
to find out how many field groups you will need.
__Send letters and forms home to parents and chaperones - insist that
the deadline be at least a week before the scheduled trip. All forms and
letters can be found here:
For Students:
Student
Letter and Packing List
Rules
of Conduct Form
For Parents:
Parent
Letter, Medical Information, and Packing List
Health Form
Release Form
For Chaperones:
Chaperone
Letter
Health Form
Release Form
__Plan to have a check cut for the
remainder of the fees
__Plan to purchase T-shirts, water bottles, bandanas or stickers if desired.
It is helpful if you collect the money ahead of time and make a list of
names and sizes. This will save time and headaches on the last morning.
If you plan to pre-order, please email
us before your arrival and attach a completed Merchandise
Order Form to the email. Check out our merchandise here.
__Encourage students and parents to visit www.blueridgeoec.com
__Plan and host a Chaperone Orientation Meeting
By 1 week before arrival:
__Collect forms and paperwork from parents and chaperones. Alphabetize
medical forms and release forms to give Blue Ridge staff.
__Review Last
Minute Reminders
__Make name tags for students
__Review rules with students
Departure Day:
__Collect medications. Compare with your medication schedule to check
that students have brought needed medications. Assign students to vehicles.
Pack vehicles and have a safe trip. We will see you here!
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